30 Minutes to Manage Your Time Better (30 Minutes Series) by Tony Atherton

By Tony Atherton

There are 168 hours in a week yet a few weeks it feels as though we now have been short-changed. the place did the time move? this article advocates spending half-hour every day taking keep watch over of some time.

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N A paper-based organizer from a time management com- pany. Some major stores now offer their own versions. n A pocket-sized electronic organizer plus a good note- book. n A fully networked desktop or laptop computer. The essential question is: What do you need? Not, what is on offer? Your notes Get into the habit of writing most of your notes either in one notebook or on the note pages of your organizer. Include all notes except those recorded in subject or customer files. Record notes of telephone calls, messages, prices, comments, promises, etc.

Apply the 80:20 rule: n 20 per cent of C-tasks will have to be done, now or later. They will become problems if ignored. Plan when to do them. n 80 per cent of C-tasks do not have to be done. Forget them. n Identify repetitive C-tasks and eliminate them from your work. n A bank eliminated two repetitive C-tasks. They stopped returning cheques when customers made small mistakes: 1) The words and numbers did not quite match; and 2) Early in the New Year when customers wrote the previous year’s date.

All classified papers were locked into cabinets when the office was unoccupied; otherwise they joined the merry-go-round on top of his desk. One day he and his colleagues missed their lunch break because one secret paper was missing. After hunting for an hour he found it in the midst of his desktop mayhem. Communications Poor communications within a company should get the gold watch award for time wasting. This award should apply to all types of communication at all levels. p65 48 12/06/00, 15:16 Getting Organized · Tips n Give clear and unambiguous instructions.

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